Our Services

Preparing for an Event Planning Consultation

Your event consultant will go down the line from 1- 13 so please be prepared in advance of your consultation with the following.

1. Define the Event’s Purpose and Goals:

   • Clarify the primary purpose of the event (e.g., wedding, corporate conference, birthday party).

   • Details about the goals you want to achieve (e.g., brand awareness, celebration, fundraising).

2. Outline Event Details:

   • Provide information on the date(s) and time(s) of the event

   • Discuss the expected number of guests

3. Budget Preparation:

   • Budget range for the entire event and any specific categories (e.g., catering, decorations)

   • Prioritize spending to align with goals

4. Venue Preferences:

   • Specific venue in mind or if need recommendations

   • Details on any preferred location or type of venue (e.g., outdoor, ballroom)

5. Theme and Style:

   • Desired theme, color scheme, or overall style of the event

   • Examples or inspirations you have in mind

6. Guest Experience:

   • Any special needs or requests for guests (e.g., accessibility, dietary restrictions)

   • Entertainment or activities they envision

7. Vendor Preferences:

   • Preferred vendors or if open to suggestions (e.g., caterers, photographers)

8. Logistics and Timing:

   • Any specific timing or scheduling preferences for the event

   • Any constraints or important deadlines

9. Communication and Approval:

   • How do you prefer to communicate and receive updates (e.g., email, phone)

   • Clarify the approval process for decisions and contracts

10. Legal and Contractual Requirements:

    • Ensure you are aware of any permits, insurance, or contractual obligations needed for the event

11. Personal Preferences and Expectations:

    • Have a conversation about any personal preferences or expectations for the planning process

    • Discuss vision and any specific ideas you are passionate about

12. Documentation:

    • Provide any existing documents or information related to the event (e.g., guest lists, previous event details)

    • Prepare a list of questions or concerns you want to address during the consultation

13. Review and Confirm:

    • Confirm the date, time, and location of the consultation

**By following this list, you can help ensure that you are well-prepared and that the consultation runs smoothly, allowing for a more efficient and effective planning process.